Administrator

About the role

On a day-to-day basis the administrator supports the work of the wider NGO team by providing administrative services and ensuring the smooth running of the office. The role ensures that administrative functions are carried out professionally and the organisation is fully compliant with all regulations.

Responsibilities

• Booking flights, overland travel, accommodation and visas for project site visits
• Scheduling meetings 
• Managing online diaries
• Taking minutes during meetings
• Opening and sorting post
• Dealing with telephone and email enquiries
• Printing, photocopying and scanning documents
• Keeping records and establish filing systems both online and paper based
• Maintaining the office supplies
• Writing thank you letters to donors
   

Skills and Qualifications

Essential

• 2 years’ experience in an administration position
• Good attention to detail
• Excellent communication skills, both written and verbally
• Confident in using IT packages:  Word, Excel, Outlook
• Ability to work to strict deadlines for charity reporting
• Understanding of General Data Protection Regulations (GDPR) 
• A commitment to the organisational mission to challenge human rights abuses

Desirable

• Relevant administration qualification
• Experience of working with customer relationships management systems 
• Experience of arranging and managing online meetings
• Basic knowledge of shorthand

Salary

Salary range for Administrator based at our NGO field office, depending on qualifications and experience £19,000 - £27,000.

Additional information

Part time or job share may be considered.