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Child and Adult Care Food Program (CACFP) Administrator

Job Description / Responsibility
Overview The CACFP Administrator is responsible for oversight, compliance, and administration of the overall functioning of the CACFP Program, as well as setting and maintaining a high level of professional services. The CACFP Administrator will manage all operations related to the CACFP program across The Salvation Army's Greater New York Division. The CACFP Administrator also serves as a collaborative liaison between the Food Vendor Representative, Corps Community Centers' Corps Officers, Social Services Administration, Finance Department, and all participating program sites. The CACFP Administrator will create a supportive, high-quality practice through procedure development/monitoring and support of these departments and programs. Must use discretion and independent judgment in exercising duties Responsibilities Conduct announced and unannounced site monitoring visits at all participating locations Observe center mealtime activity and interact with staff and participants Communicate report outcome/visit findings with Director and Deputy Director of Social Services, Corps Officers, as well as with Shelter, Child Care, and GAINS After School Administration Teams Assist in creating a corrective action plan when necessary Lead required trainings with program teachers, leaders, directors, bookkeepers, cooks, and custodians Create and update engaging training curriculum in accordance with CACFP and health regulations Collect, review, and approve income eligibility forms, enrollment forms and all required paperwork Track meal counts and file meal count documentation Maintain records related to mandatory training completion Collect and review monthly meal claim reporting from each site Generate and submit accurate reporting to the State database and internal finance/accounting partners Collect, review, and approve all invoices pertaining to CACFP purchases at all participating sites Submit compliant invoices for payment to Accounts Payable Monitor quotes and bids related to equipment purchases and maintain required records Acquire required interdepartmental approvals for equipment purchases Researching and vetting high quality food vendor partnerships and administering formal and informal bidding processes according to state regulations Manage vendor communication and serve as a liaison between vendor and site representatives to assist in planning, scheduling, logistics, and quality control Process annual contract renewal paperwork to obtain required Divisional Headquarters (DHQ) and Territorial Headquarters (THQ) approvals Administer and review quarterly self-auditing for all required paperwork at all participating sites Coordinate, collect, and submit all necessary records for program reviews conducted by the state Collaborate with participating sites to minimize and eliminate findings Develop relevant mealtime and nutrition education resources for use by teachers and directors Create, update, disseminate templates, reporting, and self-auditing materials Record webinars and maintains internal training channels for on-demand learning Other duties related to CACFP as assigned by Social Services of Greater New York Qualifications Bachelor's Degree preferred or Associate's Degree with 3+ years of experience in business administration, human services, social services, or equivalent relevant experience working with disadvantaged communities Ability to work collaboratively with other professionals Awareness of and sensitivity to cultural and socioeconomic characteristics of populations served Ability to work effectively under pressure, multitask, and meet deadlines Ability to build, implement, and maintain processes/tracking systems Strong verbal, written, and organizational skills, as well as attention to detail Knowledge of computer skills in Microsoft, Excel, and fiscal software

Company Information

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Child and Adult Care Food Program (CACFP) Administrator


  • Category: Institutional Support
  • Sub Category: Not Specify
  • Posted on: 02nd Jan, 2023
  • Job Type: Not Specify
  • No. of Vacancies : Not Specify
  • Salary: Negotiable
  • Location: New York
  • Country: United States
  • Application Deadline: 25th Feb, 2023

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